LWES PTSA NEEDS YOU!

In order to serve our school, the LWPTSA needs volunteers to fill many roles in our organization - please read on to see if one is right for you! Please contact us at president@lwptsa.org if you are interested in filling a role or hearing more about one. Meetings are generally the first Tuesday of the month, with exceptions for holidays, etc.  Any position may be co-chaired or interested parties may shadow the current chair to learn more about the position.

Elected Executive Board Positions 

• President:  The president shall coordinate the work of the officers and committees of the association in order that the Purposes may be promoted; confirm that a quorum is present before conducting any  business at any meeting of the association; call and preside over meetings as appropriate to the  business of the Association. Also updates the website and administers the Facebook group, and meets regularly with the school staff. (This position requires a high level of work and lots of communication and oversight of chairs) 

• VP of Fundraising: Be the aide to the president, be in charge of all fundraising activities; and  preside in the absence of the president. Attend all meetings and training as required by WSPTA. (This position requires lots of work during fundraisers and less work during off times)

• VP of Membership: Be in charge of membership drive(s) and promote membership to the families through flyers or email, use MemberPlanet or the current PTA system to keep an accurate membership list and send out electronic membership invitations. Keep an accurate Member count and distribute the current membership list to the secretary as required. Attend all meetings and training as required by WSPTA. (This position requires the most work at the beginning of the school year, then less maintenance throughout the year)

• Secretary: Record minutes of all meetings of the association; keep accurate record of attendance of Board Committee meetings; be responsible for correspondence; collect and preserve documents  relating the history of the association; present a written report to the association as the official history to be adopted at the annual meeting; have a current copy of the bylaws; maintain the records retention policy; maintain the adopted ethics/conflict of interest policy as signed by the current executive board members, and maintain current membership list. Get the mail from the PO Box and the school PTSA box and distribute as required. Attend all meetings and training as required by WSPTA. (This position has a low level of steady work)

• Treasurer: have custody of all funds of the association; keep books of accounts and records in  accordance with the records retention policy; make disbursements in accordance with the budget  adopted by the association; sign on bank accounts ; present a financial report, both written and verbal, at every meeting of the Local PTA and as requested; make a full report at annual meeting; be responsible for maintenance of such books of account and records; complete and file all necessary tax documents. Attend all meetings and training as required by WSPTA. (This position requires a high level of work and availability to come to the school regularly)

Appointed Committee Chair/Board of Director Positions -  Attendance at meetings and communication/coordination with the PTSA executive board is required for all positions. 

Book Fair - The Scholastic chairperson organizes and runs a book fair in the fall and spring for students, staff and parents to foster reading among the students and to raise funds for the PTA. This job is accomplished by promoting the Book Fair to the school community, directing the set up and operation of  Fair, completes Financial Form, and submits payment to Scholastic Book Fairs. This position would also benefit from having several dedicated volunteers to assist with in-person fairs, so any interest is appreciated! (This chair has responsibilities all year long)

Family Fun Nights - we would like to have a committee of at least 3 people for this role to share in planning events, that way each chair is only responsible for one event each quarter! The Family Fun Nights chair(s) coordinate and promote the monthly PTSA events and coordinate volunteers to assist in preparation, execution, and clean-up of the events. (This chair has responsibilities all year long)

Hospitality/Staff Appreciation - This chair is responsible for organizing events that show appreciation to teachers and staff as agreed upon by the executive staff. The chair also facilitates the events for Staff Appreciation Week. (This chair has responsibilities all year long)

Playground Pals - The Playground Pal Chair promotes this wonderful program that encourages all adults in students' lives to visit campus. The goal of our program is to improve the well-being of our children by inspiring and engaging with our students on the playground. The Playground Pals chair coordinates with the school staff and teachers to create a schedule for each person to be as hands on with the students as possible! (This chair has responsibilities all year long)

PRRR Reading - This chair is responsible for handing out the PRRR record sheets to teachers, collecting the forms from the previous month, and attaching charms to the sheets and redistributing them to the teachers each month. The chair also orders more forms, charms and prizes for the end of the year event as needed. (This chair has responsibilities all year long)

Reflections - The Reflections Chair is responsible for the PTSA Reflections program. The job includes  promotion of the program and stirring up interest in the school with posters, announcements and working with teachers. The job includes processing paperwork with the District PTSA office, submitting students' work for judging, ordering awards, setting up school judges and selecting candidates to proceed to District, Regional and State PTSA judging sessions. (This chair is only active for a short time in the Fall but will have many responsibilities during that time)

Science Fair - A science fair is held each year in the spring and all students are invited to participate by entering a science project. The chair will promote the event, secure prizes, find an entertainment or hands on activity to include in the fair, coordinate volunteers to judge the event and oversee the event as it happens.  (This chair is only active for a short time in the Spring but will have many responsibilities during that time)

Snack Shack- Our kiddos love their Snack Shack Fridays. The Chair coordinates volunteers to sell snacks the last Friday of each month during first recess. Purchase supplies and train new volunteers as needed. (This chair has responsibilities all year long)

Spirit Wear  -  This chair  responsible for advertising our spirit wear website and coordinating with the vendor.  Our spirit wear ordering process is now online! (This chair is has a low level of activity all year long)

Theater - The Missoula Children’s Theater Chair coordinates with the PTSA board of directors, school, and company to determine the best times to host a PTSA production and coordinates volunteers to assist in preparation, execution, and clean-up of the event. (This chair is only active for a short time in the Fall or Spring but will have many responsibilities during that time)